Excellence in Procurement Management, Bidding and Supplier Selection Course

Introduction

    The importance of training courses is not only limited to professional life, as most of us think but training courses aim to transfer knowledge and practical experiences that enrich the skills of individuals and enhance their self-confidence, which contributes to the preparation of cadres which in turn contributes to the development and progress of institutions. Therefore, Strategic Vision Training Center aims to enhance the skills and experiences of individuals through the strongest training programs to keep pace with every development in the labor market.

Objective

• Improving the efficiency of purchasing goods and services
• Effective communication with suppliers and establishing trusted relationships with them
• Use price analysis, cost analysis, and TCO analysis to assess supplier pricing and proposals
• Establishing supplier selection criteria
• Monitor and manage supplier performance through a structured mechanism of key performance indicators

Who should attend?

• Procurement staff
• Personnel involved in the procedures for determining specifications and evaluating the performance of suppliers
• Personnel involved in preparing and analyzing bids
• Everyone involved in negotiating with suppliers
• Everyone who is active in supplier relations

Course content:
1st Day
Introduction to Purchasing and Purchasing Management

• The role and objectives of the procurement department in the institution
• Why do organizations need to “buy”?
• Industrial purchase versus consumer purchase
• Overview of the purchasing process (planning, execution, monitoring and control)
• Types of items purchased
• Purchasing strategies (forward purchasing, outsourcing, leasing, e-procurement)

2nd Day
Purchasing Process Planning

• Introduction to Material Planning and Inventory Management
• Various costs in the pricing of materials (raw materials, transportation, production, insurance)
• Signals to trigger the buying process
• Specifications
• Identifying sources of supply and locating them
• Selection of suppliers and method of supply
• Types of supplier relationships
• Good supplier relationships management and maintenance

3rd Day
Purchasing Planning (2)

• Types of Contractual Agreements
• Aspects of the agreements (e.g. credit terms, price, delivery options)
• Negotiation process: how to negotiate with the supplier
• Contracting process: How to create a strong contract with the supplier
• Identifying the steps that take a long time
• Make the internal process faster and more efficient
• Reducing the overall purchasing cycle time
• limits of powers

4th Day
executing the purchase

Managing the purchasing cycle

• Create Purchase Requisition (RFI, RFQ, RFP)
• Evaluate supplier pricing and supply
• Issuing purchase order and tracking its status
• Receipt of goods and payment of supplier
  • Contract Purchase Management
  • logistical considerations
  • Determining transportation requirements
• Transportation
• Transportation evaluation and selection
• transport documents

5nd Day
Monitor and control

• Conclusions about the distinguished buyer: his responsibilities and characteristics of his success
• Monitoring the purchasing process and selecting the right KPIs
• Monitor supplier performance
  • What are the criteria for evaluation?
  • Choosing the right KPIs
    • Measuring vendor performance
    • SCOR. metrics
    • Measuring customer satisfaction
    • Supplier Evaluation System
    • Ways to share evaluations with suppliers
  • Mechanisms of feedback