Tenders, Specifications and Contracts Management Course

Introduction

    The importance of training courses is not only limited to professional life, as most of us think but training courses aim to transfer knowledge and practical experiences that enrich the skills of individuals and enhance their self-confidence, which contributes to the preparation of cadres which in turn contributes to the development and progress of institutions. Therefore, Strategic Vision Training Center aims to enhance the skills and experiences of individuals through the strongest training programs to keep pace with every development in the labor market.

Objective

• Discuss the elements of a good buying process

• Learn the methods of evaluating tenders

• Review contract strategies

• Presentation of the basic elements of the contract

• Achieving better results in business transactions

• There are improvements in the performance of the contracting parties

• Lower total cost of materials, equipment and services

• Better trained contract staff who lead and direct the contracting process

• Dealing with contracts and projects with the appropriate methodology

• Higher productivity for employees involved in contract and project activities

• Skills in managing contract activities

• Greater ability to develop professionally

• Increasing job satisfaction and moving towards progress and development

• Receive increased recognition from their organizations

• Improved performance in leading, planning and managing the entire contracting process

• Increasing confidence in the management of tender specifications, contracting process and projects

Who should attend?

• Contracts, Procurement and Projects employees

• Engineering, operational and maintenance personnel

• Workers in the work of planning, evaluating, preparing and managing tenders, specifications, awards and contracts, which includes the process of obtaining materials, equipment and services, and workers in institutions whose leaders want to achieve high levels of efficiency among those who participate in these activities

Course content:

1st Day
Tender management

• Introducing the tender and its different types

• Basic principles and procedures for public tenders

• Invite potential bidders

• Tender Checklist

• Bid Clarification Meeting

• Receiving and opening bids

• Establishing tender evaluation criteria

• The procedural problems facing the envelope-opening committee and deciding and solving them

• Technical, commercial and electronic evaluation

• Report recommendations

• Value model for total cost of ownership

• Request cost analytics and cost analytics evaluations

2nd Day
Specification management

• What are the specifications and their importance

• What makes a good specification?

• How to avoid specification failure

• From requirements to specifications

• What should and should not include

• Specifications based on outputs and outcomes

• Important practices and advice when writing specifications

• Common mistakes when writing specifications

3rd Day
Contracting Strategy

• Time management of the purchasing process stages

• Elements of a good buying process

• Choosing the right contracting strategy

• Carry out a risk assessment

• Risk Management

Contract Management

• The importance of the contract

• Types of contracts

• Contract objectives

• Writing the scope of work

• Terms and Conditions

• Conflict Resolution

4th Day
Important elements of the contract

• Dealing with costs and their different types

• Important integration clause

• Inspection, acceptance and rejection

• Defects in materials and workmanship

• Performance-based service contracts

• The penalty clause / clause for compensation for damages in monetary value

Additional important contract clauses

• Dealing with risks

• The quality

• Current challenges related to force majeure

• How to deal with contract changes

• Payment considerations

• Payment methods

• Advance Payments

• Workflow Payments

• Letters of Intent

5nd Day
preparing the contract to complete the work

• Business status reports item

• Buyers' rights before performance is due

• How contracts may be terminated?

• Termination for convenience

• Types of warranties and guarantees

• Final Contract Review Process

Training methods:

• Case studies and practical exercises

• Role-playing

• Work simulation exercises

• Related videos

• Visual display

• Group workshops

• Guidance

Preparing the training bag

• At Strategic Vision Training Center, we are always keen on providing the best standards for the training content we offer

• Each program and training bag should include several axes:

           Analysis - Design - Development - Implementation – Evaluation

• In addition to, specialized team in designing training materials with the best quality standards which is appropriate to the needs and variables of training

Preparation of the training environment

One of our top priorities

• Choosing a training site, which is easy to be accessed by the trainees and that the training halls are suitable for the training program in terms of quality and luxury standards that we are keen on

The following factors are taken into consideration when choosing a training hall:

•  General atmosphere (space - system - ventilation)

•  Equipment of the hall (a place for rest periods - the quality of the offered food and beverage)